URGENT COVID-19 UPDATE (September 4, 2020)
Due to the current COVID-19 restrictions, we are only offering a limited number of online notarial appointments to U.S. citizens for urgent need and encourage you to pursue other options when possible.
For documents such as mortgage, claim, power of attorney, etc., based on the Hague Treaty entered into force for the United States on October 15, 1981, an option might be to have your signature notarized by a Romanian notary public with an apostille affixed by the appropriate Romanian authorities for recognition in the United States. However, we advise you to check with the receiving party in the United States first to ascertain the apostille will be accepted.
Please see the links to the right of this announcement to make an appointment.
You may find the following information on potential alternatives to U.S. notarization helpful.
In case of:
- A statement of eligibility to marry: Please contact the local authorities regarding the possibility of submitting a celibacy certificate or similar document from your county. The Embassy of the United States of America cannot make any official certification about the status or eligibility to marry of persons residing in the United States who propose to be married abroad, or about the laws of the United States or of any of the fifty States or Territories about eligibility for marriage or the solemnization of a marriage.
- A certified copy of a passport for IRS purpose: Please contact your tax advisor or IRS to check whether there is an alternative.
- Any other documents (mortgage, claim, power of attorney, etc.): Based on the Hague Treaty entered into force for the United States on October 15, 1981, an option might be to have your signature notarized by a local notary public with an apostille affixed by the appropriate Romanian authorities for recognition in the United States. However, we advise you to check with the receiving party in the United States first to ascertain the apostille will be accepted.
- Please note, the authority requiring the notarized document determines what is acceptable for its use. The list above are only suggestions, and may not be feasible in a given case.
For us to notarize your document, you must:
- Bring a government-issued photo ID, e.g. a passport.
- Understand your document, as we are not allowed to explain the contents to you.
- Don’t sign it; you’ll sign it at the Embassy in front of the notary.
- The fee is $50 for each notarial seal. We accept cash payments in US dollars or Romanian lei. We cannot accept checks, but we do accept credit cards. You may pay using your VISA, Mastercard, Discover, Diners Club or American Express card. Please be advised that due to intermittent network connection issues we are sometimes unable to process credit card payments. There are no ATMs on site. To avoid potential delays in service, we encourage you to bring sufficient cash with you in the event that we are unable to process your payment via credit card.
- If your document requires the presence of witnesses in addition to the notarization, you must supply these witnesses. Our staff cannot act as witnesses.
Please be aware that the consular officer may refuse a notarial service when:
- The host country does not authorize the performance of the service.
- The document will be used in transactions that may be prohibited by U.S. law.
- The officer believes that the document will be used for a purpose that is unlawful, improper, or inimical to the best interests of the United States.
- The officer believes the customer does not understand the document to be notarized, due to language or any other reason.
Types of notarials:
An Acknowledgement of Execution is used for legal agreements, deeds, powers of attorney, bills of sale, business documents, corporate acknowledgements, etc. for use in the United States. We are not allowed to advise you on the specific language of these documents. Please, consult an attorney if necessary.
An affidavit is a sworn statement, made by you. Write the statement you wish to make, but do not sign the form.
Please bring the original document with you. The Embassy cannot provide certified true copies of vital records from the United States, educational transcripts or diplomas, bank statements, court documents, or other such official records. Such requests should usually be addressed to the office which issued the document in question. For example, certified true copies of academic records should be requested from the registrar of the institution that originally issued them.
We are able to provide certification of foreign passports for use with individual tax ID number per IRS new procedures.
We cannot authenticate U.S. documents such as birth certificates, marriage certificates, divorce decrees, death certificates, etc. Under the Hague Convention, an Apostille certificate from a State Secretary or Governor of the state where the document was issued certifies the authenticity of a U.S. document. A list of authorities who can affix an apostille to a U.S. document is available on the website of the Hague Convention at: US Authorities, under the heading “Officers of the Individual States”.
Please note that we cannot authenticate any academic credentials.
U.S. banks or mutual fund companies often require signature guarantees. Unfortunately, we cannot legally perform a signature guarantee. Please check with your bank or stock company, here or in the U.S., for additional information.
Information on Romanian Notaries
ACS encourages clients who require Romanian notarials for documents to visit the website (look for the English button on the front of the home page) of the National Union of Notaries Public from Romania for more information about types of notarials, fees and locations of notary offices.
Non-U.S. citizens or legal permanent residents requesting notarials on documents to be used outside of the United States (i.e., Romania or elsewhere) should request such services from their home government/embassy and/or as specified by the relevant procedures.